# Lesson Notes — Word Processing Essentials & Document Design

- Link: https://doss.academy/course-1-computer-literacy/unit-4-digital-productivity-applications/lesson-1-word-processing-essentials-document-design/lesson-notes-c1u4l1/
- Published: 2026-10-19T12:09:14-04:00
- Author: matthew.leffler@jefferson.kyschools.us

Course 1: Computer Literacy / Unit 4: Digital Productivity Applications / Lesson
1: Word Processing Essentials & Document Design

## Lesson overview

A word processor does much more than let you type. Its formatting tools make a document
easier to read, easier to navigate, and more professional. The key is to use the
tools built for the job instead of fixing things by hand.

## Formatting basics

 * **Typography:** the choice of fonts and sizes. Use one or two readable fonts.
   Body text is usually 11 or 12 points.
 * **Heading styles:** built-in styles such as Heading 1 and Heading 2. They give
   the document structure, let readers jump around, and help screen readers. Do 
   not just make text big and bold.
 * **Alignment:** left, center, right, or justified. Body text is usually left-aligned.
 * **Line spacing:** the space between lines. Single, 1.15, or double spacing are
   common.
 * **Margins:** the empty border around the page. One inch is a common default.
 * **Indentation:** pushing a paragraph in from the margin. Use the indent tool,
   not the space bar.
 * **Bullet points:** short lists of related items.
 * **Header and footer:** text at the top or bottom of every page, such as a title
   or page number.
 * **Page break:** forces text to start on a new page. Use it instead of pressing
   Enter repeatedly.

## Templates and consistency

A **document template** is a ready-made layout for things like resumes, letters,
and reports. Starting with a template saves time and keeps your formatting consistent.
Whatever you choose, apply it the same way across the whole document.

## Quick design checklist

 * Does the title stand out?
 * Are headings styled the same way throughout?
 * Is there enough white space so the page does not look crowded?
 * Did you proofread for spelling and grammar?

## Check your understanding

 1. Why are heading styles better than making text bold and large yourself?
 2. How should you start a new page in a long document?
 3. List three changes that would make a crowded flyer easier to read.

Use this lesson’s Key Terms page to build your glossary.