Lesson Notes — Word Processing Essentials & Document Design
Course 1: Computer Literacy / Unit 4: Digital Productivity Applications / Lesson 1: Word Processing Essentials & Document Design
Lesson overview
A word processor does much more than let you type. Its formatting tools make a document easier to read, easier to navigate, and more professional. The key is to use the tools built for the job instead of fixing things by hand.
Formatting basics
- Typography: the choice of fonts and sizes. Use one or two readable fonts. Body text is usually 11 or 12 points.
- Heading styles: built-in styles such as Heading 1 and Heading 2. They give the document structure, let readers jump around, and help screen readers. Do not just make text big and bold.
- Alignment: left, center, right, or justified. Body text is usually left-aligned.
- Line spacing: the space between lines. Single, 1.15, or double spacing are common.
- Margins: the empty border around the page. One inch is a common default.
- Indentation: pushing a paragraph in from the margin. Use the indent tool, not the space bar.
- Bullet points: short lists of related items.
- Header and footer: text at the top or bottom of every page, such as a title or page number.
- Page break: forces text to start on a new page. Use it instead of pressing Enter repeatedly.
Templates and consistency
A document template is a ready-made layout for things like resumes, letters, and reports. Starting with a template saves time and keeps your formatting consistent. Whatever you choose, apply it the same way across the whole document.
Quick design checklist
- Does the title stand out?
- Are headings styled the same way throughout?
- Is there enough white space so the page does not look crowded?
- Did you proofread for spelling and grammar?
Check your understanding
- Why are heading styles better than making text bold and large yourself?
- How should you start a new page in a long document?
- List three changes that would make a crowded flyer easier to read.
Use this lesson’s Key Terms page to build your glossary.